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The Student Attendance Accounting Handbook (SAAH) contains the official attendance accounting rules and regulations for all public school districts in Texas, including open‐enrollment charter schools, unless otherwise specified. The SAAH is the official standard of required information for all attendance accounting systems, whether manual or automated.

The SAAH is one of the best resources for understanding state rules related to WBL in Texas secondary schools. The handbook is revised annually in sequence with the academic year.

The SAAH covers how school districts and charter schools

• maintain records;
• report student attendance; and
• count student participation in special programs including CTE.

On the Texas Education Agency (TEA) website, you will find the most current version of the SAAH. Section 5: Career and Technical Education of the SAAH covers unique attendance accounting provisions for CTE which must be applied in conjunction with other applicable SAAH rules.

On the same website, you will also find links to webinar slides and other resources that will help you learn about

• student enrollment requirements;
• school funding;
• eligible contact hours; and
• required documentation.

 

 

 

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Take a moment to bookmark the SAAH website and download the current SAAH.

Although districts receive federal funding through grants, for most districts, state CTE funds are the largest source of funding for their CTE programs. 

Click each type of funding below for information on how each provides funding for CTE programs.

Because most CTE program funding comes from state funds, you must make sure that student attendance accounting records accurately reflect CTE program participation. You can find all the information you need in Section 5 of the SAAH, which covers specific rules about CTE contact hour funding, eligibility, and computation.

According to the SAAH, to receive weighted CTE contact hour funding, districts must

• ensure each CTE course is taught by an appropriately qualified teacher;
• have appropriate resources to teach course TEKS;
• ensure each student is properly coded in the Public Education Information Management System (PEIMS); and
• ensure each CTE course is a TEA-approved CTE course and properly coded in the Public Education Information Management System (PEIMS), Data Standards Code Table C022.

The SAAH requires that districts provide a detailed record in PEIMS for CTE. That includes a CTE indicator code that specifies the student’s level of CTE participation. This is called the PEIMS 101 record. For fall and summer reporting, your district must code CTE student participation correctly on the PEIMS 101 record, as shown on the following chart.

CTE Indictor Code to Be Used on PEIMS 101 Record	Description of Student’s CTE Participation
0	Not enrolled in a CTE course or auditing CTE course (not taking CTE course for state credit)
1	Enrolled in one CTE course (a CTE participant, Grade 6-12)
2	Coherent sequence taker (CTE concentrator, Grade 9-12) Note: Coherent sequence is defined as two or more CTE courses for three or more credits.

 

Students enrolled in one or more CTE courses that have been approved for state weighted funding are assigned V-codes. These codes indicate the average number of hours per day that the student spends in CTE courses. They are entered in the PEIMS 410 record.

When someone refers to a student’s “V-code,” the person is most likely referring to the PEIMS 410 record.

There are six contact hour codes: V1, V2, V3, V4, V5, and V6. The number used in the contact hour code must equal the total number of 1-hour approved CTE class periods in which a student is enrolled.

Key PEIMS Rules:

• Courses that are shorter than 45 minutes cannot be counted for CTE contact hours.
• To receive weighted funding for a one-hour CTE course, the course must exceed 44 minutes.
• The maximum number of contact hours per day is six hours.
• The maximum number of contact hours for a single course is three hours.
• If a student attends only one hour of a two-hour CTE course or only two hours of a three-hour CTE course, he or she does not receive any contact hours.

Each CTE course must be reviewed separately to determine the average minutes per day students attend that course. For students who are enrolled in more than one CTE course, CTE codes are combined to determine the correct code assigned to each student.

For example, a student enrolled in three separate 45-minute CTE courses would be assigned a code of V3 (V1 + V1 + V1 = V3).

The chart that follows is used to determine a student’s CTE contact hour code (410 Record).

CTE Contact Hour Code (V-Code)	Average Minutes Per Day in CTE Course
V1	45–89
V2	90–149
V3	150–180+

The time that a student spends at a WBL training site is considered “instructionally engaged time” for school attendance and accounting purposes. Up to 120 minutes per day of required time at the training site counts toward meeting full-time and half-time attendance requirements.